Capturing the Past filenames combine of an identifier, a timestamp and a catalogue reference number including an ARCHON and country code. The name identifies the source in an internationally identifiable archive catalogue or user defined variation if no Archon code is available and contains a record of the time and date the surrogate was captured. In order to maximise flexibility filenames can be typed by directly; however, reserved characters like slashes are converted to underscores.
The following example is broken down in the table below cpast_20221011_202839_GB0179_PAR378_31_3_4_5a:1.jpg
| # | Part | Description |
|---|---|---|
| 1 | cpast | identifies the Capturing the Past filename |
| 2 | 20221011 | capture date (11th October 2022) |
| 3 | 202839 | capture time (8:28PM + 39 seconds) |
| 4 | GB | country code |
| 5 | 0179 | archon code (East Sussex Record Office) |
| 6 | PAR378 | fonds (East Hoathly Parish records) |
| 7 | 31 | series |
| 8 | 3 | sub-series |
| 9 | 4 | item |
| 10 | 5 | additional catalogue level (project specific) e.g. the pages of a book or letter |
| 11 | a:1 | syntax for special cases e.g. detached or torn parts (a=1, a:1 = 27, b:1=28) |